iSign - Online Sports Registrations | Sports Clubs & Organisations

Sports Clubs & Organisations

Is your Club struggling with manual processes and data capture?
Is it time consuming and stressful for administrators and volunteers?
Is it difficult to keep track of club and player history?
Are your players, parents and supporters demanding more?

If this sounds like your Club, then iSign can really help you.
Call Us or just Get Started today. Make a difference... for good

  • Suits all sports clubs and sporting codes
  • Guaranteed privacy & confidentiality
  • Personalise your online Club Page, profile, seasons, teams and tariffs
  • Registrations taken online 24/7 – anytime, anywhere, fast
  • Secure payments received online
  • Reduce queues, paperwork and stress on volunteers
  • Approve & connect Club and Team administrators
  • Send Club and Team notifications by SMS and/or email
  • Online text and video help
  • Flexible data export facilities
  • Full club and player history, team lists and much more.....

General Info

What does it cost?

The iSign website is Free to all participating Clubs. The iSign offering is feature rich and there are No upfront costs, No joining fees and No ongoing subscriptions required from Clubs in order to derive the repeat benefits of the iSign system year upon year.

In order to assist Clubs further, our monetisation model has been structured to perfectly align with each Club’s player registration cash flows in the form of a ‘per-registration levy’ incorporated into the registration fee itself. Often this can be achieved with little or no increase in the total registration fee to the player, due to the cost savings generated by using the iSign system.

Is iSign specifically designed for Sports Clubs?

Yes, the iSign website has been specifically designed to enable each Club to establish their own online Club Profile. The Profile enables a participating Club to:

  • Receive online registrations and payments from its Player members, and
  • Provide Club and Team communications and other Sports Club management services to its registered Players, coaches, managers, administrators, relatives and supporters

Managing Your Club

Can my Club operate more than one sporting code?

Yes. A single Sports Club can operate multiple sporting codes simultaneously in iSign and can receive player registrations for each of the various sporting codes that they offer. All settings can be configured and set independently for each sporting code represented.

Can my Club keep track of multiple Seasons, Events or Competitions at once?

A Club can keep track of as many seasons, events or competitions as they require. A Club may run as many of these as they like per year. For each of these, the Club can define and maintain the Start/End playing dates, and the Open/Close registration dates along with other season specific attributes.

Can my Club keep track of multiple Teams, Age Groups or Divisions within any given Season?

A Club can set up as many Teams for registration purposes as required. For each Team the Club can define and maintain the eligible registration criteria based on gender and age along with other team specific attributes. New teams can be added or deactivated at any time to accommodate higher than expected registration numbers. Mass team Copy functions are available for copying teams from one season to another for fast set up of a new season.

A Club can set up an unlimited number of user-defined Groupings which can be associated with their Teams. Some examples might include;  Age Groups, Divisions, Venues, Competitions etc Once set up, these Groupings can be ‘tagged’ to each Team for quick on-screen Filtering and Sorting where large numbers of Teams are being managed.

Can my Club set and maintain its own Tariffs for calculating player registration fees?

The Club can set up their own registration Tariffs for each season that they operate. Tariff settings enable the Club to handle various fee structures and permutations such as:

  • Early bird fees
  • Late penalties
  • Family concessions
  • Group discounts
  • Different fees structures for different age ranges (eg; Juniors/Seniors etc)
  • Special pricing and Promo Codes (defined by Club)
  • GST inclusive/GST Exclusive
  • Registration fee calculation and optimisation

Can my Club set its own registration rules, policies and practices?

There are a range of configurable registration options and settings available for Clubs to determine how they wish to administer their player registrations. These include but are not limited to:

  • Proof of Age and Photo Identification and verification options
  • Club, Association and Federal body terms and conditions options
  • Automatic or manual allocation of players to teams
  • Create unlimited Custom Fields for inclusion in the online player registration form
  • A range of other options

Can my Club approve/control who participates in the Club as a Club or Team Administrator?

Individuals associated with the Club (eg; parents, volunteers, others etc) can make online ‘Requests’ for a specific Club Administrator or Team Administrator role. The Club can:

  • Approve or Decline these Requests at any time
  • Set or limit user permissions associated with each approved role as required
  • Remove people from these roles as required, or the individual can remove themselves if desired
  • Appoint multiple Club and/or Team Administrators from time to time as required
  • Team Administrators can be associated with one or more Teams as required
  • Any individual can fulfill multiple roles as required

How can iSign be used to communicate with players, parents, managers, coaches and club administrators?

The iSign website supports email and SMS communications as part of its standard messaging engine capabilities. There is facility for each Club and Administrator to maintain their own message templates for re-use or to create ad hoc messages as required. Message templates can be used to generate communications to any or all of the following, on an individual or collective basis:

  • Club Administrators
  • Team Administrators (eg; Coaches & Managers)
  • Parents
  • Registered Players
  • Registered Communication Subscribers (eg; Relatives, Supporters & Sponsors)

What sort of access does a Club have to Team and Player Registration data?

Any Club or Team Administrator with appropriate access privileges can generate a printed Team List or Registered Players List. Output can be generated to a printer, a .pdf file, or to MS Excel at the click of a button. iSign also provides data export facilities for Clubs, which support;

  • Easy output of player registration data for upload into third party systems.
  • Flexible file types and formats, field sequences and layouts (user-defined)
  • Photographs exported as .jpg files with flexible naming options
  • Flexible date format options
  • Password encryption of files for data protection and  security purposes

What historical data is recorded in iSign and can be accessed by my Club?

All Club and Player Registration data is recorded in iSign from the time a Club commences use of the iSign Website. At any time, the Club and its authorised Administrators can access any and all data associated with their Club and their Player Registrations only, going back to any point in their history with iSign.

Accepting Online Registrations & Payments

Does my Club need a Merchant Facility in order to receive registration payments?

The iSign website has an integrated payment gateway and iSign (Australia) Pty Ltd has an Industry wide approved Merchant Facility which can be used for the benefit of any participating Sports Club in Australia. This means individual Clubs do not need their own Merchant Facility in order to receive registration payments online through the iSign provided payment gateway.

What payment methods does iSign accept?

The iSign provided payment gateway and merchant facility is approved to accept the following payment options:

  • MasterCard
  • Visa Credit Card/Debit Card

Is any Credit Card information recorded or stored by iSign?

No Credit Card information is recorded or stored by iSign. All Credit Card payment data is handled through a highly reputable and ‘Bank Accredited’ Payment Gateway Provider. The Payment Gateway Provider ensures that Credit Card information is processed through and, if requested, stored in a ‘secure bank-vault storage’ facility by PCIDSS compliant and accredited parties.

Is Club Information and Player Registration data confidential and secure?

Significant design consideration and investment has been made to ensure that profile data for Clubs and Individuals is fully secure in the iSign environment. The website makes full use of anti-fraud, privacy protection, anti-SQL injection, data scraping and encryption technologies and practices to ensure confidentiality of information is maintained at all times. The website also employs a full password security and permissions engine to ensure individual Club and Team data is appropriately partitioned and protected.

iSign (Australia) Pty Ltd has also achieved the highest level of SSL (Secure- Socket-Layer) certification and accreditation available from Digicert Inc. The SSL Certificate is installed on our website and displays the blue ‘DigicertSecure’ certification Logo on most pages which visibly authenticates the level of accreditation the site has been awarded.